QuickBooks is a leading edge software solution to manage all the crucial accounting and bookkeeping tasks of small to mid-sized businesses. The application stores your accounting data in a QuickBooks Desktop company file. You can locate this file with (.QBW) in the folder containing your data file.
However, the company file can get damaged or corrupt when opening, using, or modifying it. Worry not! You will not lose your critical financial data. QuickBooks enables its users to Backup QuickBooks Desktop Company File data that can be restored when data damage occurs in the primary company file. Not sure how to backup your QuickBooks Desktop company file? Read this post until the end.
QuickBooks uses different types of the data files that gives a certain information about the type of the data stored in the file. You can recognize these files with their extensions. For instance, main company file (.QBW) and backup data file (.QBB) file are two different files and are used for different purposes.
Primary file store your bookkeeping data. On the other hand, backup data file stores a backup of the primary file and can be helpful in the situation of data loss or damage.
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You can backup your data file in two simple steps described in the below-given list:
Step 1: Create A Backup File
Willing to backup your QuickBooks primary data file? In such a case, you have to create a backup file in the first place. Once done, it will keep your data safe when you run into a data problem. The backup file will save all your data including, letters, logos, images, templates, accounting data and other related files.
However, payroll forms are exception and requires additional effort to be backed up. Once done, you can backup your company data in two ways – Schedule automatic backup or Back up QuickBooks Desktop company file manually.
Method 1: Schedule Automatic Backups
Scheduling automatic backups can save your time & efforts and keep your data safe against loss or damage.
QuickBooks creates a backup of the company file and schedule the future backups at the same time. You will receive a confirmation message when its done.
Method 2: Backup QuickBooks Company File Manually
This method enables users to take the company file backup anytime they want.
QuickBooks creates a single backup company file and you will receive a confirmation message for the same.
Step 2: Adjust Backup Preferences
After creating the backup file, you can change your backup preferences:
As demonstrated above, we have covered the entire procedures that you can carry out at an ease to backup QuickBooks desktop company file. In case, if the above-mentioned steps does not work for you, or if you still need any help related to the topic, then you can connect with our experts through QuickBooks helpline number. Our experts are available 24*7 to deeply understand your query, and assisting you with the best possible solutions.
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